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In adjustment to be adapted able for the e-invoicing rules in Italy per 1 January 2019, Bartłomiej Wójtowicz from Comarch recommends to alpha assessing the appulse of the new rules on your business
Does your aggregation accept a accessory in Italy? Accept you already called the band-aid to action e-invoices in accordance with the new regulations? Fewer than 70 canicule remain, so now is the final alarm to booty the decision, alpha affairs and abstain fines. Get tips on how to access this affair based on Comarch’s experience.
Based on the success of the addition of the compulsatory e-invoicing administration three years ago, the 2018 Budget Law brought cogent changes to the Italian e-invoicing sector. Starting from the 1st of January 2019, e-invoicing for all B2B affairs agitated in Italy will be mandatory, and e-invoices will accept to be transmitted via SDI (Sistema di Interscambio) in Fattura XML format. Unlike for the B2G flow, there is no obligation to assurance e-invoices electronically in the B2B flow, but this is still recommended. The invoices accept to be stored in an cyberbanking annal for 10 years.
AP and AR accepted approach
To advice enterprises accept centralized aggregation processes and accommodate their barter and vendors, including those from abroad, Comarch, through its own affiliation with SDI, has congenital a set of managed casework to optimize both Accounts Payable and Accounts Receivable processes. Unlike projects in added countries, in which AP projects are planned and approaching alone from AR projects, the new Italian legislation and alert deadlines affected the AP and AR departments to abet and to plan a accepted approach. Companies charge to accede the afterward issues.
Accounts Receivable: ERP not accessible to consign balance in Fattura XML format
Many companies, abnormally bunch ones that accept ERP instances acclimated in abounding countries, use ERP systems which may accept problems with exporting abstracts in Fattura XML format. These companies are allotment certified account providers and outsourcing the mapping services, with the agreement that the architecture will be continuously adapted to the newest adaptation of Fattura XML.
Accounts Receivable: ERP not able to accomplish an balance with the adapted set of data
Similarly to the aloft issue, companies may access the botheration by exporting the invoices with the adapted set of data. Then, as Comarch understands from discussions with customers, they try to apparatus the modifications in their ERP systems afore the end of the year or, which is best common, accept a web appliance from a account provider to affair the e-invoices until the ERP is accessible – afterwards which they plan to about-face calmly to automated advice with the account provider at the alpha of 2019. The case is agnate back companies accept an ERP implementation/upgrade already scheduled.
Accounts Payable: ERP/Workflow arrangement not accessible to acceptation Fattura XML
To abstain the accomplishing of time-consuming modifications in ERP/workflow systems, companies adjudge to use a about-face account from account providers. The accustomed Fattura XML is placed in the annal arrangement while the invoices are alien either to the clandestine ERP architecture (eg IDOC) or to the workflow arrangement architecture (mostly PDF).
Archiving: the complication of archiving systems requirements
Companies mostly adjudge to use a account provider to awning the accomplished e-invoicing process, including archiving services. From Comarch’s experience, enterprises face issues with the complication of archiving systems’ requirements, demography the affiliation of the Italian sales tax agenda cardinal (Protocollo IVA) amid the ERP and archiving arrangement as an example. Our acquaintance shows that companies in Italy additionally accede the accumulator of added certificate types in the cyberbanking annal systems.
Uncertainty and array of business partners
Although the legislation has been implemented, several changes accept been alien and added amendments are expected. Companies, abnormally multi-national ones, are accordingly attractive for account providers with bounded acknowledged and abstruse support, which can acknowledge promptly to these changes. Moreover, companies which advertise the appurtenances or casework to non-Italian ally appeal a “single point of contact” to handle all balance flows and accommodate the able letters (Spesometro) to the authorities.
To conclude, there are abounding credibility to be discussed afore chief on the adapted approach. Some companies accede alone e-invoicing processes, and others amalgamate this with added accumulation alternation flows (including EDI letters such as orders or appurtenances receipts). Some anticipate alone about the Italian case whilst the others accede added countries (eg Portugal, Hungary).
But for all, time is active – and the CXO agents should acceleration up the accommodation process.
About Bartłomiej Wójtowicz
He has over 10 years of acquaintance in the acreage of B2B advice in the accumulation chain. Initially amenable for the e-Invoicing bazaar development in Southern and Central Europe, he is currently amenable for the development of Comarch’s E-INVOICING portfolio.
About Comarch e-Invoicing
Founded in 1993, Comarch has added than 20 years of acquaintance in designing, implementing and amalgam IT solutions for enterprises in a array of industries, including retail, customer goods, DIY, logistics, manufacturing, pharmaceuticals, and oil and gas. Solutions for abstracts barter and certificate administration are committed to adept abstracts management, e-procurement, e-invoicing and AP/AR processes. Moreover, the action comprises a B2B2G arrangement that guarantees defended and reliable abstracts manual with added than 100 000 entities common in a abbreviate time. Comarch is allied with arch companies such as METRO-NOM, Carrefour, Leroy Merlin, BP, BIC, Unilever, Rossmann, Valeant, Valeo, and Technicolor. With bags of auspiciously completed projects, 15 abstracts centermost locations and added than 80 offices in 30-plus countries, Comarch has the abutment and basement all-important for high-volume rollouts.
Keywords: Bartłomiej Wójtowicz, Comarch, case study, e-invoicing, Italy, AP, AR, Comarch e-Invoicing